Constitution and By Laws
Constitution of the
Michigan Community College Biologists
(Amended March 2008)
The name of the organization shall be the Michigan Community College Biologists.
The organization is organized exclusively for educational and scientific purposes under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. The purposes of this organization shall be to promote interest in biology and biological instructional techniques and methods; to provide an opportunity for the presentation of current studies and findings in biology; to facilitate the exchange of new ideas and improved methods of biological instruction and to foster communication, friendship and unity among the community college biologists or Michigan.
Eligibility and privileges for membership shall be prescribed by the Bylaws.
A. The officers of this organization shall be a President, President-Elect, Secretary and Treasurer. The general membership shall elect the officers.
B. One representative shall be elected from each community college by their colleagues to serve on the governing board.
C. Officers and representatives shall be installed during the 2nd academic term.
D. The Executive Committee shall consist of the President-Elect, President, Past-President, Secretary, and Treasurer.
A. Membership. Members shall consist of the officers, the immediate Past-President,
Communications chair, Professional Development Chair, Nominations Chair, Webmaster, and a representative from each community college.
B. Functions. The functions of the Governing Board will be to transact the business of the organization.
C. Duties. The Governing Board shall be the legal representative of the organization, and as such, shall have, hold, and administer all funds and affairs of the Organization in trust in conformity with the Constitution and Bylaws.
A. Members will volunteer for the committee of their interest and preference. The chairs of committees will be appointed by the Executive Committee.
B. The terms of each committee and member thereof shall expire with the term of the officers.
Dues and Finance
The Governing Board shall recommend the amounts of assessment, if any, and the annual dues to the members at a business meeting. The recommendations will be voted on by the General Membership at the meeting held in the 2nd academic term. The Governing Board shall determine expenses and honoraria, if any, to be paid. The Governing Board shall recommend an annual independent audit of the financial accounts and comply with all state and federal regulations.
General Membership Meeting
There shall be at least two general meetings to be held as prescribed by the Bylaws.
Amendments to the Constitution
A proposed amendment to the Constitution shall be presented in writing to the Secretary of the Organization by at least four active members. The proposed amendment shall be published in the Organization’s publication and shall be voted upon at the next general meeting of the membership. The amendment shall become effective upon adoption by a sixty percent vote of the active members of the Organization present at the general meeting.
In the event of dissolution or termination of the corporation, title to and possession of all the property of the organization shall pass forthwith to such organization dedicated to similar purposes and qualified for exemption under Section 501(c)(3) of the Internal Revenue Codeas amended, or corresponding section of any future federal tax code, as the membership shall deem best qualified to carry on the functions of the organization.
By Laws of the
Michigan Community College Biologists
(Amended March 2008)
A. Persons eligible to participate as an active member in this organization shall:
- Currently teach or have taught biology at a community college
- Currently teach or have taught biology at an institution of higher education
- Currently work or have worked in the biological sciences at a community college or institution of higher learning.
B. Organizations eligible to be members in MCCB shall be:
- Community colleges as Institutional Members
- Other organizations related to the biological sciences as designated by the governing board.
C. All members shall receive the publications of the Organization
D. All members shall be entitled to the privileges of the Organization
E. The membership year of the Organization shall begin with the Fall General Membership Meeting of the Academic Year.
A. Annual dues in the Organization shall be set annually as described in the constitution, Article VII. Dues shall be paid in the Academic year that membership is desired, as stated in Article I, D of the Bylaws.
B. Any member in arrears for dues for three (3) months shall not thereafter receive the publications of the Organization and shall be dropped from membership until all arrears shall have been paid, or he/she shall rejoin the organization.
Election of Officers
A. The Nominating and Election Committee will oversee the nomination and voting procedures and
processes for the offices of: President-Elect, Secretary, and Treasure. The President-Elect shall automatically assume the office of President for the ensuing year.
B. No member of this committee can be nominated.
Duties of Officers
A. The President shall preside at the business sessions of the annual meetings, and at meetings of the Governing Board. He/She is an ex-officio member of all standing committees and shall assume all other duties normally associated with the office.
B. The President-Elect shall assume the duties of the President in his/her absence or inability to serve. In the event of an inability to serve, the President-Elect shall assume the office of President.
C. The Secretary shall record the minutes of the General Membership meetings and the Governing Board meetings and shall present these minutes when requested by the President.
D. The Treasurer shall oversee the management of the Organization’s fiscal affairs, and shall assist in the development of the budget, present and recommend that budget at the appropriate annual meeting.
There shall befive permanent committees. Each committee shall present a budget to the Executive Committee by 15 January.
A. The Executive Committee shall conduct business in the interim between meetings of the organization and develop a budget to be submitted to the Governing Board at the spring meeting.
B. The Membership Committee shall be responsible for recruiting members.
C. The Nominating and Election Committee shall be responsible for those duties as prescribed in Article III of the Bylaws.
D. The Publicity/Newsletter Committee shall be responsible for publishing the Newsletter and publicizing the General Membership Meetings and providing information of interest to the membership. The chairperson of this committee will serve as the editor of the Newsletter.
E. The Professional DevelopmentCommittee shall plan and develop programs, workshops, seminars, and other activities that will facilitate the exchange of new biological information and of improved methods of biological instruction.
Ad Hoc Committees
A. An Ad Hoc Committee can be established for any appropriate function approved by the Governing Board.
B. The President, with the approval of the Officers of the Organization, may appoint one or more representatives of the Association to serve with any group, board, committee, council, congress, or convocation when the interests of the Organization demand. He/She may negotiate agreements (consistent with the Constitution of these Bylaws) with institutions, individuals, or other societies, subject to the approval of the Governing Board. Their term of office will terminate at the end of one year.
Committees – Terms of Office and Reports
Members of all committees will be appointed for a one year term coincident with that of the President.
A. Two general meetings of the membership for transaction of the Organization’s business shall be held each academic term. Special meetings of the members may be called by the Officers/Committees. In the event of a grave emergency, the Governing Board may suspend a face-to-face meeting and may transact the necessary business using an alternative method.
B. At the General Meeting of the Fall and Springacademic term, a business meeting of the membership will be held, at which the President and the Secretary shall summarize actions of the Governing Board and an opportunity shall be afforded for discussion. Active members may present items to be referred to the Governing Board for consideration.
C. The time and place of each Business Meeting shall coincide with the first and second term of the Academic Year.
D. A notice of the time and place for each Business Meeting shall be published in the Newsletter.
In voting, (other than constitutional amendments) a simple majority of those present registered as regular, active members shall constitute a quorum. In voting by mail, a simple majority of the returned ballots of regular, active members shall constitute a quorum.
The fiscal year of the Organization shall begin and end on the on the date of August 31st each calendar year.
Rules of Order
The rules contained in the Pocket Manual of Rules of Order, by Henry M. Robert, shall determine the parliamentary practice of the Organization in all cases in which they apply and when they are not inconsistent with the Constitution or the By laws of the Organization.
Amendments to the By Laws
These Bylaws may be amended by a simple majority vote as described in the Bylaws, Article IX, Quorums.